The purpose of this policy is to ensure the proper use of Epic Infotech Consulting Group's (hereinafter referred to as Company) email system and make the users (defined below) aware of what the Company deems as acceptable and unacceptable use of its email system. This policy also provides for sanctions in cases of breach of violation of the policy terms.
This policy applies to the use of the Company's email services by the users at the Company's offices, as well as remote locations, including, but not limited to, the users homes, airports, hotels, and client offices.
All company employees, full-time or part-time, independent contractors, interns, consultants, clients, and other third parties who have been granted the right to use the Company's email services are defined as the users for the purpose of this policy and are required to sign this agreement confirming their understanding and acceptance of this policy.
All email accounts maintained on the Company's email systems are property of the Company. Company has the right to read and keep a record of any emails that users transmit via the Company's email system.
The Company allows its e-mail access primarily for business purposes. The users may use the Company's email system for personal use only in accordance with this policy.
Although the Company's email system is meant only for business use, the Company allows the reasonable use of email for personal use subject to the following guidelines:
The following acts shall constitute unacceptable use of the email system of the Company:
Email is a business communication tool and the users are obliged to use this tool in a responsible, effective, and lawful manner. Although by its nature email seems to be less formal than other written communication, similar laws apply. Therefore, it is important that users are aware of the following legal risks of e-mail. Both the user and the Company can be held liable for:
The above list does not enumerate all the legal risks involved. However, by following the guidelines provided in this policy, the users can minimize the legal risks involved in the use of e-mail. If any user disregards the rules set out in this Email Policy, Company can take corrective action up to and including termination of employment.
The Company considers email an important means of communication and recognizes the importance of appropriate email content and prompt replies in conveying a professional image and delivering good customer service. Therefore, the Company institutes the following guidelines for users to adhere to:
E-mail messages are written business records and are subject to the Company's rules and policies relating to retaining and deleting business records.
Avoid sending confidential information by email. Unless authorized to do so, the users are prohibited from using email to transmit confidential information to outside parties. Users may not access, send, receive, solicit, print, copy, or reply to confidential or proprietary information about the Company, its employees, clients, and other business associates.
Confidential information includes, but is not limited to:
The following disclaimer shall be added to each outgoing email:
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to which they are addressed. If you have received this email in error please notify the system manager. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the Company. Finally, the recipient should check this email and any attachments for the presence of viruses. The Company accepts no liability for any damage caused by any virus transmitted by this email.
E-mail messages created and transmitted via the Company's email system are the property of the Company. The Company reserves the right to monitor all email transmitted via the Company's email system. Employees have no reasonable expectation of privacy when it comes to business and personal use of the Company's email system.
If an employee is found to violate any of this email policy rules, the Company could take disciplinary action up to and including termination of employment.
The actual penalty applied will depend on factors such as the seriousness of the breach, the employee's disciplinary record, and any other factors the Company deems necessary to consider.
If an employee witnesses email policy abuse by, he/she is required to report the incident immediately to Muhammad, by phone at 952-583-9590 or email at firstname.lastname@example.org.
The Company reserves the right to amend this policy at its discretion. In case of amendments, users will be informed appropriately.
If you have any questions or comments about this email Policy, please contact Muhammad Shahzad, by phone at 952-921-2120 or email at . If you do not have any questions, the Company presumes that you understand and are aware of the rules and guidelines in this email policy and will adhere to them.
I have read, understand, and acknowledge receipt of the email policy. I will comply with the guidelines set out in this policy and understand that failure to do so might result in disciplinary up to termination of employment and potential legal action.